The Administrative Officer (AO) will facilitate and provide oversight for a wide range of administrative, human resources, communications and financial functions and processes to ensure smooth and efficient administration and to deliver and improve upon WORLDiscoveries’ strategies and missions.
With an international reputation for success, Western ranks as one of Canada’s top research-intensive universities. Our research excellence expands knowledge and drives discovery with real-world application. Western also provides an exceptional employment experience, offering competitive salaries, a wide range of employment opportunities and one of Canada’s most beautiful campuses.
WORLDiscoveries strives to encourage and promote a culture of innovation at its partner institutions; and identify and facilitate the protection, development and timely transfer of research products and services for the use and benefit of the partner institutions, their members and society.
The Administrative Officer (AO) will facilitate and provide oversight for a wide range of administrative, human resources, communications and financial functions and processes to ensure smooth and efficient administration and to deliver and improve upon WORLDiscoveries’ strategies and missions. The role will promote business and financial efficiencies through the active management of the department’s operating budget, daily financial activities, and resources for the unit. The role will monitor and evaluate current administrative processes and make recommendations regarding the development and implementation of new and revised processes to support continuous improvement and the use of best practices. The Administrative Officer will provide supervision to staff as required, offer guidance on various administrative processes, and monitor and manage resources to ensure the University community is served effectively.
- Undergraduate Degree with a major in Business Management/Administrations or equivalent with completion of courses in human resources and accounting
- Completion or working towards Chartered Professional Accountant Designation, Certified Human Resources Professional, and/or Canadian Institute of Management (CIM) Designation preferred
- 5 years of administrative, human resources, and financial experience in a complex office environment, leadership experience managing staff and projects
– Experience in budgeting and accounting functions
– Experience working in an academic environment preferred
– Experience in HR activities with direct accountability for recruitment would be an asset
Knowledge, Skills & Abilities:
- In-depth knowledge of best practices for assessing, developing and implementing new business processes and procedures
- Familiarity with financial budgeting and financial principles
- Familiarity with Human Resources principles and practices, Employment Standards Act, and other relevant legislation
- Familiarity with best practices in building a strong collaborative team and leading people
- Familiarity with University policies and procedures preferred
- Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
- Ability to organize and effectively manage financial and human resources needed to achieve results
- Ability to provide strategic analysis and recommendations for designing and implementing new and changing administrative processes
- Project management skills to manage multiple projects simultaneously from conception to completion within tightly prescribed timelines
- Communication skills with an ability to clearly express ideas in an objective manner, complete detailed analytics and reports and adapt communication style to suit the situation and audience
- Competency to maintain confidentiality and treat sensitive information with discretion
- Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions
- Ability to handle details with a high degree of accuracy and to organize and prioritize a high volume of work to meet deadlines
- A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
- Commitment to ongoing professional development with a desire to take on new challenges
- Computer skills with the ability to train others in system usage
- Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher), databases (PeopleSoft)
- Influential interpersonal skills that build positive and strong relationships at all levels of the organization
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at firstname.lastname@example.org or phone 519-661-2194.
Interested applicants are asked to visit: https://recruit.uwo.ca/ to apply online to job reference #32965 by October 31, 2023.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.