The Administrative Coordinator provides administrative and logistical support to the Associate Vice-President, Innovation and Strategic Partnerships (AVP) to ensure that their time and efforts are focused on priorities that require their direct oversight. The role will review and evaluate requests, inquiries and issues directed to the AVP, and will either respond, refer to another resource, or escalate to the AVP as appropriate. The Administrative Coordinator will independently determine the importance of requested meetings and manage the AVP calendar to ensure their time and attention is directed toward priority issues.
The role will coordinate event logistics and arrangements for research events and high-profile meetings as required and maintain confidential contact lists and related information. The Administrative Coordinator will draft correspondence and liaise with a variety of stakeholders to focus the AVP time on final reviews, approvals and the establishment of action plans. The role will also provide assistance for Western’s Carbon Solutions initiative relating to administrative and logistical support for the project.
Qualifications
Education:
- Undergraduate Degree Business Administration or other related field
Experience:
- 5 years administrative experience supporting a senior leader in a large, complex office environment
- Experience providing administrative support in a research environment
Knowledge, Skills & Abilities:
- Knowledge of general office procedures and with best practices for assessing, developing and implementing new business processes and procedures
- In-depth knowledge of best practices for handling sensitive and confidential information and with best practices in records maintenance
- Familiarity with event management techniques and tools and with project management methodologies
- Communication skills to clearly express ideas in an objective manner, write clearly, and adapt communication style to suit the situation and audience
- Ability to work in a manner that models best practices in confidentiality standards
- Client service skills with an ability to apply tact and diplomacy when dealing with sensitive issues and a range of personalities, motives and interests
- Detail-oriented with an ability to function and process information with high levels of accuracy Commitment to ongoing professional development with a desire to take on new challenges
- Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
- Intermediate computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Possess a reputation for resourcefulness with a strong sense of accountability and initiative Influential interpersonal skills that build positive and strong relationships at all levels of the organization
- Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
- Problem solving skills with a sense of urgency in resolving issues and getting tasks completed
- Ability to work independently and effectively as a member of the team to achieve department goals
About Western
With an international reputation for success, Western ranks as one of Canada’s top research‐intensive
universities. Our research excellence expands knowledge and drives discovery with real‐world
application. Western also provides an exceptional employment experience, offering competitive salaries, a wide range of employment opportunities and one of Canada’s most beautiful campuses. About Us
The office of the Vice‐President (Research) fosters a culture of research excellence by promoting a
globally minded approach to curiosity, discovery, creative activity, and innovation. The Vice‐President
(Research) also provides strategic leadership of Western Research, which allocates resources, aligns
strategies, and provides services and programs to ensure Western is a leading research‐intensive
university. Together, they advance collaborative and cross‐disciplinary scholarship, connect Western’s work to community, implement inclusivity initiatives, and recognize and celebrate research successes.
About Us
The office of the Vice‐President (Research) fosters a culture of research excellence by promoting a
globally minded approach to curiosity, discovery, creative activity, and innovation. The Vice‐President
(Research) also provides strategic leadership of Western Research, which allocates resources, aligns
strategies, and provides services and programs to ensure Western is a leading research‐intensive
university. Together, they advance collaborative and cross‐disciplinary scholarship, connect Western’s work to community, implement inclusivity initiatives, and recognize and celebrate research successes.
Job Title: Administrative Coordinator
Reference: 25513
Location: UWO Main Campus
Faculty/Unit: VP Research / Western Research
Department: Research Development & Services
Employee Group: PMA – Professional and Managerial Association
Appointment Type: Continuing
Appointment Status: Regular Full-Time
Classification & Regular Hours:
Hours per week: 35
Salary Grade: 13
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at hrhelp@uwo.ca or phone 519-661-2194.
Please Note:
Effective September 7, 2021, all employees and visitors to campus are required to comply with Western’s COVID-19 Vaccination Policy.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.
Please apply online:
